What is a Digital Ordering System for Catering?
A digital ordering system for catering enables employees to browse menus, pre-order meals, and pay using technology — replacing paper order forms and manual processes. This includes online webshops for pre-ordering per company or department, QR code ordering in canteens and breakrooms, self-service kiosks at serving counters, and tablet ordering for catering staff at events. According to contract catering industry research, digital pre-ordering reduces food waste by 30-40% because kitchens prepare only what has been ordered. Furthermore, automatic cost code linking and department invoicing eliminate administrative overhead while providing full transparency on F&B expenses per team.
Complete Ordering Solution for Catering
From contract catering to one-time event orders — one platform for pre-ordering, cost tracking, and transparent department invoicing
Self-Service Kiosks in Canteen
Kiosks at the entrance or serving counter enable fast self-service ordering during lunch breaks. Employees order and pay via card, meal credit, or employee badge — all with automatic department linking. As a result, lunch queues are reduced by up to 60% while throughput increases significantly.
- Visual menus with product photos
- Employee badge or card linking
- Card payment, meal credit, or invoicing
- Time-based menus per part of day
QR Ordering per Department
Employees scan a QR code at their table or workstation and order directly — orders are automatically linked to their department. This is perfect for canteens and corporate dining areas where employees want quick, frictionless ordering. Additionally, time-based menus ensure the correct breakfast or lunch options appear automatically.
- QR codes per department or location
- Orders automatically linked to department
- Pay instantly or invoice to company
- Time-based menus (breakfast/lunch/dinner)
Tablet Ordering for Catering Staff
Staff take orders via tablets at corporate restaurants or during external catering events. Orders are linked directly to departments, guests, or event accounts for seamless billing. Consequently, catering teams maintain professional service quality while digital order management handles the administration.
- Quick order entry at counter or table
- Visual menu with product photos
- Link orders to department or guest
- Split bills and group invoicing
Webshop for Pre-Orders
Employees pre-order via a branded webshop organized by company or department. They select time slots for delivery or pickup and orders are automatically linked to their cost code. According to Jamezz data, catering operations using digital pre-ordering see 30-40% less food waste because kitchens prepare only confirmed orders.
- Webshop per company or department
- Automatic cost code linking per order
- Flexible time slots for delivery or pickup
- Pre-order days in advance
Automatic Cost Code Linking
Every order is automatically linked to the correct department, cost center, or project code.
Flexible Time Slots
Set delivery or pickup time slots to help the kitchen plan preparation efficiently.
Advance Pre-Ordering
Employees order days in advance — the kitchen knows exactly what to prepare and when.
Meal Credits & Subscriptions
Set up meal allowances, credits, or subscriptions per employee with automatic tracking.
Multilingual Interface
Menus in 25+ languages for international employees and visiting guests.
Allergen Transparency
Full allergen and dietary information per product across all ordering channels.
Department-Level Reports
Detailed insights into orders, costs, and preferences per department or client.
Contract Catering Support
Built for fixed contracts with companies — automatic invoicing and reporting.
One-Time Event Orders
Also suitable for single catering orders at meetings, conferences, and events.
POS Integration
Direct connection with 15+ POS systems and accounting software.
Time-of-Day Menus
Automatically switch between breakfast, lunch, and dinner menus at set times.
Real-Time Inventory
Products disappear from menus automatically when sold out — across all channels.
Delivery or Pickup Options
Employees choose whether to have meals delivered or pick up themselves.
Employee Badge Linking
Link orders to employee badges for frictionless identification and billing.
Budget Limits per Employee
Set maximum daily or monthly spending limits per employee or department.
Manager Approval Workflow
Optional manager approval for large orders or budget-exceeding requests.
Flexible Payment Methods
Card, invoice, meal credit, payroll deduction, or prepayment — all supported.
Event & Meeting Catering
Special menus and ordering flows for corporate events and board meetings.
Multi-Location Management
Manage catering across multiple offices or locations from one central system.
Kitchen Monitoring Dashboard
Real-time overview of all incoming orders across all channels in the kitchen.
30-40% Less Food Waste
Pre-ordering ensures kitchens prepare only what is ordered — reducing waste significantly.
Mobile-First Design
Employees order from any smartphone or tablet — no app download required.
GDPR Compliant
Full compliance with privacy regulations and secure employee data handling.
Custom Branding
Fully branded in your company or client's corporate identity.
Rapid Implementation
Operational within 1-2 weeks without technical expertise required.
Predictable Kitchen Planning
Pre-orders give complete visibility into what needs to be prepared and when.
Key Takeaways: Digital Ordering for Catering
- Catering operations using Jamezz pre-ordering reduce food waste by 30-40% by preparing only confirmed orders
- Automatic cost code linking saves 8-10 hours per month on manual administrative and invoicing tasks
- Self-service kiosks and QR ordering reduce lunch queue times by 60% in corporate dining environments
- One platform handles webshop pre-ordering, QR ordering, kiosks, and tablet ordering with department invoicing included
- Meal credits, subscriptions, and budget limits are managed automatically per employee with HR system integration
| Aspect | Traditional | With Jamezz |
|---|---|---|
| Order collection | Paper forms or phone calls | Webshop, QR, kiosk, or tablet |
| Food waste | 20-30% overproduction | 30-40% reduction via pre-ordering |
| Cost code linking | Manual spreadsheets | Automatic per order |
| Department invoicing | Monthly manual reconciliation | Automated real-time reports |
| Lunch queue time | 5-10 minutes | Under 2 minutes (60% reduction) |
| Meal credit tracking | Manual administration | Automatic with HR integration |
| Menu updates | Print and distribute | One click — live everywhere |
Contract caterers that implement digital pre-ordering see the fastest return on investment — reduced waste and automated invoicing drive cost savings from day one.
IFMA
Jamezz provides a complete digital ordering system for catering operations — combining webshop pre-ordering, QR ordering, self-service kiosks, and tablet ordering with automatic cost code linking, department invoicing, and meal credit management in one platform.
We integrate with your POS system
Connect your Jamezz digital ordering app with leading systems such as
2,000+
Let your hospitality passion generate more profits with our passion; smart technology.
Frequently Asked Questions about Jamezz for Catering
Everything you need to know about digital pre-ordering, cost code linking, kiosks, and department invoicing for catering operations
Yes, automatic cost code linking is a core feature of Jamezz. Every order is linked to a department, cost center, or project code based on the employee's profile. You receive detailed reports per department, and managers can set budget limits per team or individual. According to Jamezz data, this saves catering operations 8-10 hours per month on manual administrative tasks.
You configure this yourself — from 1 hour in advance to a full week ahead. Common setups include ordering before 10:00 AM for same-day lunch, or ordering up to 3 days in advance for special menus. This flexibility allows your kitchen to plan preparation efficiently and purchase ingredients precisely, reducing food waste by 30-40%.
Absolutely! Besides fixed contract catering, Jamezz is ideal for single orders at meetings, conferences, and corporate events. You can create special event menus and have guests order via QR code or a temporary webshop. Event-specific pricing, time slots, and menus are all configurable per occasion.
You set up meal allowances, credits, or subscriptions per employee or group. For example, €5 per day for lunch or a monthly credit of €100. The system automatically tracks spending and restricts orders when the budget is exhausted. Meal credits can be managed through the backoffice or integrated with your HR system for automatic provisioning.
Employees scan their badge at a self-service kiosk to identify themselves automatically. Orders are linked to their account, and billing can flow through payroll deduction or cost code invoicing. This makes the ordering process fast and error-free — no manual identification needed. Badge linking works with most common employee card systems.
Yes, Jamezz supports multi-location management from one central system. Each location has its own menu, pricing, and settings while maintaining centralized reporting and administration. Meal credits can transfer between locations, and managers get consolidated reports across all venues. Perfect for catering companies serving multiple corporate clients or office buildings.
Kiosks at the entrance or serving counter enable employees to order and pay without waiting for staff. They browse visual menus, select items, and pay via card, meal credit, or employee badge. According to Jamezz data, kiosks reduce lunch queue times by 60%. The result: employees spend less time queuing and more time enjoying their break.
Yes, employees scan a QR code at their table or workstation and order directly from their smartphone. Orders are automatically linked to their department and sent to the kitchen. This is ideal for corporate dining areas where employees want frictionless ordering without walking to a counter. Time-based menus ensure the correct options appear automatically.
Jamezz uses a flat monthly subscription with 0% commission on orders. This includes webshop pre-ordering, QR ordering, kiosk, tablet, cost code linking, and department invoicing — all from one subscription. POS integrations and HR system connections are included at no extra cost. The reduction in food waste alone typically covers the subscription cost.
Catering staff use tablets to take orders at corporate events, conferences, and meetings. Orders are linked to the event account or specific departments. The tablet displays visual menus with allergen information and supports split billing between attendees or departments. This maintains professional service quality while digital administration handles invoicing automatically.